General Terms and Conditions

 General Terms and Conditions of DW Deutsche Warenbörsen GmbH

1. Scope of Application

By registering to participate in the 65th European Commodities Exchange 2025 in Berlin, organised by DW Deutsche Warenbörsen GmbH (hereinafter referred to as ‘Exchange’), the participant acknowledges the binding validity of these General Terms and Conditions.

2. Conclusion of Contract

Registration for participation in the events organised by the Exchange, as well as the booking of exhibition spaces and trade fair stands, including the additional equipment offered, must be completed through the Exchange's online portal (webshop). The participant's registration/booking of exhibition spaces and trade fair stands, including the additional equipment offered, constitutes a binding offer. Acceptance occurs—subject to availability—also at least in text form through a confirmation letter from the Exchange in electronic form. In the case of a limited number of participants, as well as exhibition spaces and trade fair stands, including the additional equipment offered, registrations and bookings will be considered in the order they are received. There is no entitlement to participation.

3. Exhibition Spaces, Trade Fair Stands, Additional Equipment

When booking exhibition spaces, the Exchange provides the following services in addition to the exhibition area:

Installation of electrical connections

Supply of electricity (standard connection)

Cleaning of exhibition spaces

Provision of cloakrooms on the exhibition grounds

Entries in the exhibitor directory

If standardised system trade fair stands and additional equipment offered are booked for the exhibition spaces, the Exchange will provide these services in addition to the aforementioned services.

4. Payment, Due Date, Invoice

The due date for payment can be found on the invoice. If no due date is noted on the invoice, the amount is due for immediate payment. The participant will be in default no later than 30 days from the invoice date. The amount will then be subject to interest in accordance with legal regulations, § 288 BGB.

5. Rebooking, Cancellations

If the participant is unable to attend a booked event, they may designate another (replacement) participant. The rebooking must be communicated to the Exchange at least in text form (via email, fax, or post). The rebooking should be directed to:

Vagedes & Schmid GmbH

Phone: +49 40 370 886 336

Email: service@ece-berlin2025.com

The withdrawal from the contract, meaning the cancellation of the participant ticket, booked exhibition spaces, and trade fair stands including any additional equipment offered, is excluded. The fees charged for participation in the event are due in full for payment, even in the case of the participant's non-attendance. There will be no credit applied to any subsequent events.

The right to extraordinary termination remains unaffected for both parties. An extraordinary termination reason for the Exchange exists, among other things, if the participant fails to fulfil their obligations despite a simple reminder or if the participant becomes evidently insolvent or enters bankruptcy. In the case of extraordinary termination, any amounts already paid cannot be refunded.

The right to assert claims for damages remains unaffected.

6. Cancellation of Events

If the event is canceled due to circumstances beyond the control of either party (e.g., force majeure), there is no right of refund for one party against the other.

Force majeure includes, but is not limited to, war, national mourning, strikes, lockouts, civil unrest, terrorist acts or assassinations, governmental measures, epidemics, pandemics, infectious diseases, or comparable events for which neither party is responsible.

If one party receives an insurance benefit or any other refund due to the cancellation of the event, that party is obligated to return a proportionate share of the received benefits to the other party. Neither party is obligated to obtain corresponding insurance.

The above regulation also applies in the case of cancellation and/or modification of the event.

7. Warranty/Reservation of Changes

The Exchange is entitled to make changes to the event and, in particular, its proceedings, as long as these do not significantly affect the merit of the event for the participants.

8. Data Protection

The processing and storage of participant data is carried out in accordance with the Federal Data Protection Act (BDSG).

The Exchange stores and processes participant data exclusively within the framework and for the purpose of the contractual relationship existing between the parties. In particular, the following participant data is collected, stored, and processed: name, address, and contact details of the participant (email, phone number).

The data collected by the Exchange will be treated confidentially and used solely for its own purposes. Participant data will not be disclosed for commercial purposes to unauthorised third parties.

Furthermore, reference is made to the Exchange’s privacy policy at www.ece-berlin2025.com/datenschutzerklärung

9. Photo and Film Recordings

During the Exchange's event, film and photo recordings will be captured for media coverage of the event. It is possible that you, as a participant or exhibitor, may be visible in one of the recordings, possibly only in the background. We process the captured film and photo recordings for media coverage of the event, for subsequent reporting, and possibly for the promotion of other similarly situated events, both in print and online media, so that the recordings may also be uploaded to the internet.

10. Jurisdiction, Applicable Law

Unless a consumer is involved, the jurisdiction is Stuttgart. The law of the Federal Republic of Germany applies, excluding the UN Sales Convention.

11. Disclaimer of Liability

Furthermore, the Exchange is liable for damages to the participant only if they are due to intentional or grossly negligent behaviour.

In the case of slight negligent breaches of duty, the Exchange is liable only for violations of its essential contractual obligations (cardinal duties). In this case, the Exchange’s liability is limited to the typical contractual and foreseeable immediate damage at the time of contract conclusion. This also applies to breaches of duty by statutory representatives or/and agents of the Exchange.

Liability for culpable breaches of life, health, or bodily injury remains unaffected by liability limitations.

12. Severability Clause

If any provision of this Agreement is found to be invalid, the validity of the remaining provisions shall not be affected. In place of the invalid provision, a provision shall apply that most closely reflects the economic sense and purpose of the invalid provision.